Financial Aid Process
Applying for Financial Aid at Baylor
Thank you for your interest in Baylor School. You may begin to apply for financial aid starting on October 2, 2018 -- please make sure to read all of the instructions below in order to complete this process correctly.To be eligible for consideration for financial aid, you must complete your application by January 31, 2019. After this date, applications for assistance will be considered only if funds are available.
Applications for financial aid must be completed by both new and returning families every year by the end of January. All awards are reviewed annually to insure that our high standards of scholarship and citizenship are maintained.
- Who Qualifies for Financial Aid?
- How Does Baylor Determine the Amount Given to Families?
- Breaking Down the School and Student Service (SSS) Process
Because applicants acceptable who qualify for financial aid outnumber those for whom we can afford to support, we must make choices based on individual merit.Financial need is the first requirement for financial aid, but the final selection of an award recipient is based on our evaluation of a student’s overall academic strength and personal attributes.Baylor’s policy is to make admissions decisions separate from financial aid decisions.No one will be denied admission because of his or her financial situation.It is possible, however, due to our limited resources, that your son or daughter could be admitted to Baylor but not receive financial aid.Our Financial Aid is generally awarded to the strongest candidates in our pool. To review our financial aid policy, click here
How Does Baylor Determine the Amount Given to Families?
We understand and appreciate the financial commitment families make in sending their children to Baylor.It is our stance that, even though paying for education is first and foremost the responsibility of a family, we devote significant funds each year to a financial aid budget to assist families.In turn, our school community benefits by attracting gifted students that otherwise would not be able to attend.To help us objectively assess what a family is able to contribute to their education expenses, we use School and Student Service, which is a service of the National Association of Independent Schools (SSS by NAIS).
Breaking Down the School and Student Service (SSS) Process
The SSS analysis of a family's "Estimated Family Contribution (EFC)" is a critical component of our financial aid decision.To make our final financial aid award decisions, we use the SSS figures as the baseline for our own additional review, taking into consideration our total financial aid budget, other information we may have collected, our school’s policies and priorities, and the needs of our entire applicant pool. Due to these circumstances and others, our school may ask your family to contribute more or less to tuition than what is estimated on the SSS Family Report.
STEP ONE: Apply Online
For a printable PDF of these steps click here
1. Starting on October 2, 2018 go to sss.nais.org/parents.
2. Click on the “Apply Now” button.
3. You will set up a Parents’ Financial Statement (PFS) Online account using your e-mail address and a password, which will allow you to return to work your PFS again before submitting it.
4. The online PFS will ask you to identify the name of the school(s) you wish to receive your report. Baylor’s code is 1516. If you are applying for financial aid at more than one school using SSS by NAIS, only one application must be completed
5. Submit and pay the non-refundable fee of $51 for the PFS. The report will be found in your PFS Online account usually within 48 hours.
Note to Divorced Parents: In case of divorce, each parent /household must complete one PFS and send in all required documents. The Financial Aid Committee will consider the resources of both natural parents.If the custodial parent has remarried, we consider the resources of the stepparent, bearing in mind the obligation the stepparent has toward his or her own natural children.If the non-custodial parent is not involved in a student’s life, the custodial parent can submit a letter from a third party (clergy, lawyer, doctor, school official, social worker) that states this fact in lieu of the non-custodial parent submitting his or her financial information. Please contact the Director of Financial Aid if you have any questions about this situation.
STEP TWO: Uploading Tax Information and Additional Documents
1. Uploading tax documents: About 24 hours after you pay for and submit your PFS, you will have access on the PFS Online site to a section entitled "Manage Documents," where you can upload the additional documents required by Baylor School. We advise families to watch the short webinar on uploading documents in order to save time and limit frustration.You will find this webinar on the PFS Online homepage.
2. Baylor REQUIRES that you submit the following documents directly to SSS:
- IRS Form 1040 for 2016, 2017, 2018
- All IRS Schedules for 2016, 2017, 2018
- W2 and/or 1099 forms for 2018
Note to international families: If you are an international applicant and do not have tax documents from the United States, you must complete the PFS and submit to SSS the International Financial Aid Form (found on our website), your 2018 tax form (in English; for example, the T1 for Canada), and a proof of income statement (paystub, etc.; for example, the T4 for Canada).
Important IRS and Tax Record Information
We recognize that preparing both IRS and SSS documents by January 31, is challenging. If you will not have your IRS Form 1040 for 2018 completed by our financial aid deadline of January 31, you must make sure that you have the following:
- Your IRS Form 1040 for 2016 and 2017 and all IRS schedules for 2016 and 2017 must be on file at SSS along with all of your W2 and/or 1099 forms for 2018 and your 2019-20 PFS. The 2016 and 2017 forms should be uploaded immediately; the 2018 when completed.
- If you file for an extension from the IRS, please provide proof of this in lieu of your Federal Tax Return.You must send in all of your documents by the January 31 deadline, or follow-up with the Director of Financial Aid with a timetable for the completion of your file.
- Families who have filed with SSS in the past and have uploaded 2016 forms into their SSS file do not need to upload these forms again. All financial aid awards will be contingent upon our receipt and review of your current 2018 IRS Form 1040 and all IRS Schedules by April 15, 2019. Your timely application means we can give your daughter or son the consideration she or he deserves.
It is our expectation that families who begin at Baylor paying the full tuition will continue to do so until the student graduates or leaves the school. Families enrolling at Baylor should also be aware that it is unlikely they will receive more financial aid than their original award in future years unless they are able to clearly demonstrate in writing a significant, unexpected financial reversal.While we will make every effort to be helpful in the case of circumstances beyond a family’s control ( for example, loss of job or unexpected illness) with a limited financial aid budget , we cannot guarantee that we will be able to meet the new financial need of these families as no pre-existing budget is set aside for such an expense.
FIND OUT MOREFor Current & New Applicants to Baylor
2019-20 Parent Letter
2019-20 Guiding Principles for Families
2019-20 FA Agreement Form.pdf
Financial aid at Baylor is need based; need is determined by School and Student Service for Financial Aid (SSS) and by Baylor’s Financial Aid Committee. We subscribe to the principles of SSS and do not discriminate on the basis of race, color, creed, or gender.
We hope that families will not be discouraged by the costs of independent education or by the process of applying for financial aid. Please feel free to direct any questions or special circumstances to:
Director of Financial Aid and Scholarships
423-267-8505 ext. 270